A. Structure:
Executive Committee:
The committee shall consist of the following officers, President, Vice President,
Secretary/Treasurer, and (4) Regional Trial Monitors. All Officers shall be Canadian
resident members of good standing in Canadian LPH clubs. The Executive Committee
will be elected by majority vote of Canadian club delegates present at each Bi-annual
meeting. In the event any executive committee position becomes vacant during the
term of office it shall be filled by appointment of the President.
Executive Committee Responsibilities:
The President shall chair all executive and the bi-annual meetings, appoint Standing
Committee Chairs and preside as exofficio chair of all committees.
The Vice President:
Shall assist the president in his duties and shall perform those duties in the absence
of the President
The Secretary/ Treasurer shall;
[a] record and read the minutes of the executive and bi-annual meetings,
[b] conduct association financial transactions,
[c] publish a financial statement at each annual trial,
[d] publish pre & post trial announcements including trial results and awards.
The Regional Monitors;
Shall tabulate the CKC LPH trial results within their respective regions to determine
eligible Canadian National Trial entries. Eligibility will be determined by Assoc. Policy
# 4 A to 4 F.
Standing Committees;
Each committee shall consist of a Chair and at least one other member. These
committees are the, Field Trial, Publicity & Promotion, Audit, plus a Host Club
Coordinator. All shall be members of good standing in Canadian LPH Beagle Clubs.
The committee members shall be appointed by each committee chair. In the event
any standing committee position becomes vacant during the term of office it shall be
filled by appointment of the President.
Standing Committee Responsibilities:
The Field Trial Chair shall assign Trial Judges, Field Marshals,and a Field Trial
Secretary who shall tabulate and post trial results and announces trial awards.
The Publicity & Promotion Chair shall conduct fund raising activities, solicit donations
and develop sponsors.
The Audit Chair shall conduct an annual audit of the association’s finances.
Association Members shall be members of good standing in Canadian LPH clubs who
may serve on the Executive Committee and on any Standing Committee
simultaneously provided no actual or perception of conflict exists. Members shall
only hold a maximum of one position on each committee.
Bi-Annual Meetings Agenda and Dates:
The agenda opening date shall be immediately following the conclusion of each Bi-
Annual meeting. The agenda closing date shall be 30 days preceding the date of each
Bi-annual meeting which shall be announced 60 days preceding the date of the
meeting.
Voting:
There will be no Proxy Voting. Only one voting club delegate per Canadaian club,
who must be in attendance, identified and registered with the Assoc. Secretary at
the commencment of each meeting. The delegates will cast only one vote on any
motion. The Chairperson will not make any motions or cast any votes from the chair
other than tie breaking votes.
Order of Business:
Call to order; Introduction of quests, Registration of voting delegates; Opening
Remarks, Reading of previous minutes; Reading of the financial report; Reading of
correspondence; Committee reports; Old Business; Election of Committees; New
business; Adjournment.
B. Policies:
1.Trial Procedures;
Those LPH activities common to ; entering dogs, painting dogs, casting dogs,
marshaling / judging procedures and presentation of awards will apply .The
Locations, Cast Times, Entry Fees, Judges, Awards and Special notices will be
published in advance of each event.
2. Qualifying Regions;
The 4 Canadian qualifying regions are the individual Provinces of Ontario, Quebec,
Newfoundland, and the Maritime region of Prince Edward Island, New Brunswick, and
Nova Scotia. The USA qualifying region shall include all states. A Regional Monitor
will represent each Canadian qualifying region on the Association Executive
Committee.
3. Qualifying Period;
Will be from a date 4 weeks preceding a trial to a date 4 weeks preceding the next
trial.
4.Trial Entry Eligibility;
[A] The top [5] rated dogs of each class having accumulated the greatest amount of
CKC championship points in any of the four [4] Canadian qualifying regions during
the current qualifying period will be eligible for entry in the current years trial.
[B] Eligible dogs qualifying with tied championship points, within a qualifying region,
will be tied for the same qualified position.
[C] Eligible dogs qualified in multiple regions, or in two height classification, during
the current qualifying period will be qualified in the region or height classification,
the dog[s] accumulated the greater total of championship points. Eligible dogs
qualified in multiple regions with equal championship points will be designated to a
region by the result of a 5-4-3-2-1 evaluation of the dog’s placements. If voids within
a class are created the dogs next in order of merit will fill them.
[D] Eligible dogs being deceased within the qualifying period of the current year’s
trial will only be replaced from within it’s qualifying region, at the discretion of that
regions Monitor by the dog next in order of merit.
[E] All FTCHs, FCs, & IFCs are exempt from qualifying by CKC CH Points by virtue of
their Championship statuses.
[F] Champions may be re-qualified by CKC CH Points at the discretion of their owners
during any qualifying period. Re-qualified Champions will be ranked in the regional
position earned during that current qualifying period. Champions not re-qualified will
be entered in the classification that the greatest amount of their original
championship points was earned.
5. Complimentary Trial Entries;
Are offered to the Canadian National Trial Class Winners of the immediate past year’s
trial and to the current year’s 1st Place Winner of the Purina Top Ten Awards.
6. Measuring;
None: Dogs will be entered in the height classification of their qualified entry
eligibility.
7. Judges;
The CDN LPH Clubs Shall;
( a ) Recommend their preferred judges from the Canadian Trial Qualifying Regions
by listing a maximum of five ( 5 ) current CKC LPH qualified judges in descending
order.
( b ) Recommend a judge only once to their judges lists.
( c ) Submit their recommended judges list to the Association Field Trial Chair at
least 60 days preceding the date of each Bi- annual Assoiation Trial.
The Assoc. Field Trial Chair Shall;
( a ) Establish the four (4 ) Regional Judges Lists based on the 5-4-3-2-1 descending
points system with each recommended judge being awarded the point value relative
to it's position on each clubs list.
(b) From each Regional Judges List assign one judge to judge at least {2} two
classes per trial per year.
(c) Judges shall be limited to one trial every two years. Exception to this procedure
will be at the discretion of the Assoc. Field Trial Chair whenever equitable regional
representation cannot be obtained or in the event of an unforeseen emergency.
(d) The Regional Judges Lists shall be reviewed for deletions and replacements at
each Bi-annual Association Meeting..
8. Hall of Fame Policy;
1) Nominations & Inductions:
a) Canadian LPH clubs may submit written nominations to the Association Hall of
Fame Coordinator for (1) deceased & (1) living Beagler and Beagle. Clubs may submit
nominations from any region.
b) Nomination processes shall be at the discretion of each club.
c) Nominations for Beaglers MUST include specific written support information of the
person’s accomplishments as a LPH field trial competitor, or a breeder of quality field
trial beagles, or a dedicated club officer, or a LPH judge, or a CKC FTR, or a
combination of any of these qualifying factors.
d) Nominations for Beagles MUST include specific written support information of the
dog’s field trial record, or as a producer, or both.
e) Nominations MUST be dated and signed by the club representative submitting the
nominations so as to be received by the Hall of Fame Coordinator not later than 60
days prior to the date of each annual Association Trial.
f) Living nominees will only be inducted with their consent.
2) HALL of FAME COORDINATOR ;
a) Will be appointed bi-annually by the Association President.
b) Will announce, at each annual Association trial, those nominees being inducted.
c) Will be the custodian of the Hall of Fame plaque ensuring it is engraved and
displayed at each annual trial.
3) HALL of FAME RECOGNITION;
Inductees names shall be added to the Association Hall of Fame plaque and posted
on www.beaglescanada.org with photos whenever possible.
9.Amendments, Deletions or Additions:
Association Policies or the Structure amended, deleted, or additions made to by the
Executive Committee between Bi-Annual Meetings will be tabled for ratification at
the next following Association Bi- Annual Meeting.
Revised: October 24, 2009
Executive Committee:
The committee shall consist of the following officers, President, Vice President,
Secretary/Treasurer, and (4) Regional Trial Monitors. All Officers shall be Canadian
resident members of good standing in Canadian LPH clubs. The Executive Committee
will be elected by majority vote of Canadian club delegates present at each Bi-annual
meeting. In the event any executive committee position becomes vacant during the
term of office it shall be filled by appointment of the President.
Executive Committee Responsibilities:
The President shall chair all executive and the bi-annual meetings, appoint Standing
Committee Chairs and preside as exofficio chair of all committees.
The Vice President:
Shall assist the president in his duties and shall perform those duties in the absence
of the President
The Secretary/ Treasurer shall;
[a] record and read the minutes of the executive and bi-annual meetings,
[b] conduct association financial transactions,
[c] publish a financial statement at each annual trial,
[d] publish pre & post trial announcements including trial results and awards.
The Regional Monitors;
Shall tabulate the CKC LPH trial results within their respective regions to determine
eligible Canadian National Trial entries. Eligibility will be determined by Assoc. Policy
# 4 A to 4 F.
Standing Committees;
Each committee shall consist of a Chair and at least one other member. These
committees are the, Field Trial, Publicity & Promotion, Audit, plus a Host Club
Coordinator. All shall be members of good standing in Canadian LPH Beagle Clubs.
The committee members shall be appointed by each committee chair. In the event
any standing committee position becomes vacant during the term of office it shall be
filled by appointment of the President.
Standing Committee Responsibilities:
The Field Trial Chair shall assign Trial Judges, Field Marshals,and a Field Trial
Secretary who shall tabulate and post trial results and announces trial awards.
The Publicity & Promotion Chair shall conduct fund raising activities, solicit donations
and develop sponsors.
The Audit Chair shall conduct an annual audit of the association’s finances.
Association Members shall be members of good standing in Canadian LPH clubs who
may serve on the Executive Committee and on any Standing Committee
simultaneously provided no actual or perception of conflict exists. Members shall
only hold a maximum of one position on each committee.
Bi-Annual Meetings Agenda and Dates:
The agenda opening date shall be immediately following the conclusion of each Bi-
Annual meeting. The agenda closing date shall be 30 days preceding the date of each
Bi-annual meeting which shall be announced 60 days preceding the date of the
meeting.
Voting:
There will be no Proxy Voting. Only one voting club delegate per Canadaian club,
who must be in attendance, identified and registered with the Assoc. Secretary at
the commencment of each meeting. The delegates will cast only one vote on any
motion. The Chairperson will not make any motions or cast any votes from the chair
other than tie breaking votes.
Order of Business:
Call to order; Introduction of quests, Registration of voting delegates; Opening
Remarks, Reading of previous minutes; Reading of the financial report; Reading of
correspondence; Committee reports; Old Business; Election of Committees; New
business; Adjournment.
B. Policies:
1.Trial Procedures;
Those LPH activities common to ; entering dogs, painting dogs, casting dogs,
marshaling / judging procedures and presentation of awards will apply .The
Locations, Cast Times, Entry Fees, Judges, Awards and Special notices will be
published in advance of each event.
2. Qualifying Regions;
The 4 Canadian qualifying regions are the individual Provinces of Ontario, Quebec,
Newfoundland, and the Maritime region of Prince Edward Island, New Brunswick, and
Nova Scotia. The USA qualifying region shall include all states. A Regional Monitor
will represent each Canadian qualifying region on the Association Executive
Committee.
3. Qualifying Period;
Will be from a date 4 weeks preceding a trial to a date 4 weeks preceding the next
trial.
4.Trial Entry Eligibility;
[A] The top [5] rated dogs of each class having accumulated the greatest amount of
CKC championship points in any of the four [4] Canadian qualifying regions during
the current qualifying period will be eligible for entry in the current years trial.
[B] Eligible dogs qualifying with tied championship points, within a qualifying region,
will be tied for the same qualified position.
[C] Eligible dogs qualified in multiple regions, or in two height classification, during
the current qualifying period will be qualified in the region or height classification,
the dog[s] accumulated the greater total of championship points. Eligible dogs
qualified in multiple regions with equal championship points will be designated to a
region by the result of a 5-4-3-2-1 evaluation of the dog’s placements. If voids within
a class are created the dogs next in order of merit will fill them.
[D] Eligible dogs being deceased within the qualifying period of the current year’s
trial will only be replaced from within it’s qualifying region, at the discretion of that
regions Monitor by the dog next in order of merit.
[E] All FTCHs, FCs, & IFCs are exempt from qualifying by CKC CH Points by virtue of
their Championship statuses.
[F] Champions may be re-qualified by CKC CH Points at the discretion of their owners
during any qualifying period. Re-qualified Champions will be ranked in the regional
position earned during that current qualifying period. Champions not re-qualified will
be entered in the classification that the greatest amount of their original
championship points was earned.
5. Complimentary Trial Entries;
Are offered to the Canadian National Trial Class Winners of the immediate past year’s
trial and to the current year’s 1st Place Winner of the Purina Top Ten Awards.
6. Measuring;
None: Dogs will be entered in the height classification of their qualified entry
eligibility.
7. Judges;
The CDN LPH Clubs Shall;
( a ) Recommend their preferred judges from the Canadian Trial Qualifying Regions
by listing a maximum of five ( 5 ) current CKC LPH qualified judges in descending
order.
( b ) Recommend a judge only once to their judges lists.
( c ) Submit their recommended judges list to the Association Field Trial Chair at
least 60 days preceding the date of each Bi- annual Assoiation Trial.
The Assoc. Field Trial Chair Shall;
( a ) Establish the four (4 ) Regional Judges Lists based on the 5-4-3-2-1 descending
points system with each recommended judge being awarded the point value relative
to it's position on each clubs list.
(b) From each Regional Judges List assign one judge to judge at least {2} two
classes per trial per year.
(c) Judges shall be limited to one trial every two years. Exception to this procedure
will be at the discretion of the Assoc. Field Trial Chair whenever equitable regional
representation cannot be obtained or in the event of an unforeseen emergency.
(d) The Regional Judges Lists shall be reviewed for deletions and replacements at
each Bi-annual Association Meeting..
8. Hall of Fame Policy;
1) Nominations & Inductions:
a) Canadian LPH clubs may submit written nominations to the Association Hall of
Fame Coordinator for (1) deceased & (1) living Beagler and Beagle. Clubs may submit
nominations from any region.
b) Nomination processes shall be at the discretion of each club.
c) Nominations for Beaglers MUST include specific written support information of the
person’s accomplishments as a LPH field trial competitor, or a breeder of quality field
trial beagles, or a dedicated club officer, or a LPH judge, or a CKC FTR, or a
combination of any of these qualifying factors.
d) Nominations for Beagles MUST include specific written support information of the
dog’s field trial record, or as a producer, or both.
e) Nominations MUST be dated and signed by the club representative submitting the
nominations so as to be received by the Hall of Fame Coordinator not later than 60
days prior to the date of each annual Association Trial.
f) Living nominees will only be inducted with their consent.
2) HALL of FAME COORDINATOR ;
a) Will be appointed bi-annually by the Association President.
b) Will announce, at each annual Association trial, those nominees being inducted.
c) Will be the custodian of the Hall of Fame plaque ensuring it is engraved and
displayed at each annual trial.
3) HALL of FAME RECOGNITION;
Inductees names shall be added to the Association Hall of Fame plaque and posted
on www.beaglescanada.org with photos whenever possible.
9.Amendments, Deletions or Additions:
Association Policies or the Structure amended, deleted, or additions made to by the
Executive Committee between Bi-Annual Meetings will be tabled for ratification at
the next following Association Bi- Annual Meeting.
Revised: October 24, 2009
CANADIAN NATIONAL LPH TRIAL ASSOC. STRUCTURES & POLICIES
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